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Exempt
Employees' Procedures for Reporting Time and Attendance
Bi-Weekly
Exempt Leave Report
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1.
Time Worked
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Exempt
employees are not required to track or report hours worked
in
performing assigned duties and responsibilities
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2.
Meal Period
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Exempt employees are not required to report meal break times |
Example
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3.
Leave Taken
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All
absences must be submitted in full-day increments. Partial
days of absence are not entered on this report
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Record
the appropriate code representing the reason for absence
in “Leave
Code” column. Refer
to the guide on upper right-hand side of
the report for a list of leave codes.
Note: All
leave codes listed in the
middle box marked “Requires Prior Approval from
Leave Administration” cannot be used on this report unless prior approval
is obtained from the
Leave Administration unit in
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Record the number of hours absent in full-day increments in
the “Hours Taken” column. Example #1: Employee is ill and was absent for entire day;
“Leave Taken ” section has the leave code
“SE” (Sick Employee) entered in
“Leave Code” column “Hours Taken” column has
8.0 hours entered. Example #2: Employee is ill after working 6 hours; the 2 hours absent due to illness are not counted toward a reduction of
sick/leave accrual.
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Example
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4.
Prior Periods Pay/Leave Code Changes
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To record changes to pay codes or leave codes previously
reported prior reports, use section “Prior Periods Pay/Leave Code
Change” located on the bottom right-hand side of the report
above the employee signature line
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In the “Date” column enter the date the leave actually
occurred; in
the “From: Code” column enter the code of
pay/leave time that was previously reported; in the “To: Code” column
enter the code to which previously reported pay/leave time should have been
charged; and in the
“Hours” column enter the total number of hours
changed. Use
separate lines to report each change. |
Example
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5.
Labor Distribution |
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Bi-Weekly Exempt
Leave Report includes a preprinted list of
Project/Task/Award (PTA) where work time will be
charged for the bi-weekly period, along with percentages that
approximate the amount of time expected to be worked on each
PTA
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Review labor PTA
charges to determine if they are reasonably consistent with work performed during the bi-weekly pay period.
When labor PTA charges do not reasonably reflect work performed
during the pay period, or if there are any questions regarding information
contained in this section;
contact the division or department administrator who is
designated to review, approves, and adjust any PTA
charges
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Example
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6.
Employee
Signature |
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After completion of all applicable sections
on the Bi-Weekly Exempt Leave Report, sign the form and forward it to the
department/division administrator who has knowledge of the work performed and who has
been designated to review and approve the report.
By signing the form, an employee attests to the best of their knowledge his/her information
submitted is complete and accurate. The employee is responsible for any
inaccuracy or omission of which he/she is aware at the time the report was
signed and submitted. An employee may be subject to disciplinary action for
submitting any inaccurate information
on his/her report |
Example
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